People Operations Coordinator (Kyiv)
Middle
Full time
Vacancy is currently inactive
Position overview
People Operations Coordinator is responsible for supporting and organizing remote workplace logistics, onboarding, engagement activities, and ensuring smooth people-related processes. This role involves managing equipment procurement, business travel arrangements, and celebration activities while ensuring a positive experience for all team members. The role is opening in the Human Resources Department, which consists of a VP, Recruitment Team (4 people), HR Team (2 people), CSR manager, and Personal Assistant.
YOUR BACKGROUND
- Previous experience in an administrative, office management, people operations role (2 years - can be a mixture of roles).
- Experience with travel coordination is a must.
- Strong organizational abilities: ability to manage multiple requests and produce qualitative and timely results.
- Strong communication skills: ability to negotiate the best solution with different stakeholders.
- Problem-solving ability: capable of analyzing and researching information, drawing conclusions, and testing assumptions before seeking help.
- English level - B2
Skills that will be a plus:
- Experience with Canva, Figma, Jira, Confluence will be a plus.
Responsibilities
1.Remote workplace organizing: -Ensure timely procurement and distribution of necessary equipment for team members, including new purchases when required. -Maintain an up-to-date inventory of company-managed devices, tracking their lifecycle from procurement to decommissioning. -Monitor and manage device warranties and service contracts. -Organize repairs and maintenance of company equipment and supplies. -Ensure onboarding & offboarding shipments are completed on time. 2.Engagement & Celebrations: -Organize production and delivery of gifts for company events and special occasions. -Timely create and send the new hires welcome messages. -Manage the timely delivery of birthday and personal gifts as requested. -Take part in organization of company remote engagement activities (e.g. interest clubs, challenges). 3.Business Travel Management: -Arrange transportation and accommodation for business trips (flights, hotels, local transfers). -Develop and communicate detailed travel itineraries to team members. -Ensure necessary travel documents (visas, passports, insurance) are obtained. -Act as a primary point of contact for travelers and provide support in case of unexpected changes. -Gather feedback from travelers to improve future arrangements. -Manage travel expenses, ensuring compliance with company policies. 4.Budgeting & Expense Management: -Prepare budgets for administrative expenses and upcoming business trips. -Collaborate with finance and HR teams to ensure financial planning aligns with company needs. 5.Learning & Development Support: -Assist HR in planning, scheduling, and coordinating training programs, workshops, and webinars. -Maintain a calendar of company events and manage training documentation. -Conduct surveys before and after the events to gather metrics. 6.Administrative & Operational Support: -Coordinate logistics such as postal services. -Coordinate the warehouse (lease agreements, payments, expenses).
WE OFFER
- 20 billable days off in the first year of cooperation, all next years - 25 billable days off
- Fair and competitive compensation
- Friendly team and enjoyable working environment
- Clearly described business processes in the company that really work
- Regular updates on company news, Q&A sessions with top management
- Flexible work schedule
- Remote work mode
- Ability to transfer unused vacation to the next year
- Partial coverage of co-working costs
- Regular online team-building events
Please, indicate your salary expectations in the cover letter!
